Архив: Projects Expediter/Специалист по сопровождению проектов. Южно-Сахалинск.

Basic functions:

Assist the Project Engineers with Administration Tasks as directed.

Maintain Tracking Registers as required under the direction of the PE’s.

Project Tracker to be copied and renamed each week - first thing Monday Morning. (PE updates to be made in Red.)

Project Tracker up to date for Monthly Report submission – 26th of Month. Once cut, the text to be reset to black.

Technical Integrity Report data to be checked - Safety screenings and Kick-off Meetings (KoM) - these must be done during the month and not wait until the end of the month when report is due.

Lessons Learnt database coordination – ad hoc.

Ensure the Off-shore Survey Schedule updating and issuing (coordination required from PEs including Melbourne office) – weekly issuance.

Ensuring Project Management templates are up to date

Principal responsibilities:

Administration support to the Offshore Lead Project Engineering (PE) Group.

Prepare Project Registration and Complete Initial Funding requests (if requested).

Set up Folder Structure in Project Drives.

Preparing Project Folders for PE’s.

Support the PE’s with Meeting and Workshops and issuing formal Minutes of Meeting.

Preparation of Kick-Off Minutes of Meeting and collate KoM documentation as require by PE’s.

Preparation of SOW Template for Project Engineers.

Preparation of DEM1 & DEM2 Checklists and follow-up with disciplines to close-out.

Preparation of IPF/SIL Request Forms and organise IPF/SIL Reviews.

Preparation of HAZOP/HAZID Forms and assist in arranging HAZOP’s/HAZID’s..

Preparation of Safety Screening Forms.

Maintain IPF/SIL & HAZOP/HAZID Status Register.

Assist PE’s in closing out IPF/SIL & HAZOP/HAZID actions from discipline Engineers.

Ensuring Project Engineers update the Project Tracker each week and assist as requested.

Preparation of Focal Points Form and update Register for each Project.

Preparation of DAS Forms for PE’s.

Distribution of “One Page Reports”.

Support the PE’s with the preparation of PCN’s.

Support the PE’s with the preparation of RFS’s.

Workflow of RFS’s SEIC PE review and filing of RFS Revisions.

Support the PE’s with creating Estimates.

Provide support to the Engineering Co-ordinators as and when directed by the PE.

Provide support to the Procurement Expeditors as and when directed by the PE.

Assist the PE’s in arranging and booking personnel on Offshore Survey trips.

Terms and conditions:

Office-based position (not shift work or rotation), normal working hours - 40 hours per week, private medical insurance, annual legal travel compensation, 50% subsidized membership in the local fitness centres.