Архив: Senior Office Manager. Ташкент.
- Описание
JOB TITLE: Senior Executive Officer for Professional Administration and Support
REPORTS TO: Rector
PURPOSE: To manage the professional administration and support, including responsibilty for administrative officers to the Rector’s Office. This includes the management of the Executive functions of the Rectors Office including the Administrative management of the Executive Process, the preparation and management of the Executive meetings, ensuring that the documentation is produced in time, in the correct format and style, to take the minutes and to manage the follow through on Executive Actions with the members of the Executive Team. In addition to be responsible for the Internal Communication network and the promulgation of the Executive Team decisions. This post allows will be responsible for the coordination and communication on the UOW/WIUT 5 year contract.
PRINCIPAL ACCOUNTABILITIES:
To manage the Professional Administration support and processes to the Rector's Office. To ensure that all systems, documentation processes, administrative and management processes are aligned to the University’s polices and are 'fit for purpose' To be responsible for management of the administrative staff assigned to the Rector’s Office under the Professional Administration and Support funtion, inlcuding the workload, working arrangements, appraisal, etc. To prepare where appropriate protocols and policies relating to the operation and development of the Rector’s office To prepare reports on the performance of the Rector’s Office To manage the Executive Team meetings, including the calendar of policy review, production of reports as well as servicing the meetings To be responsible for the oversight of the preparation of the papers and the presentation of papers by Executive Team members for Executive Team meetings To support the Executive Team members in the preparation of papers, including the liaison with departments across the university. To direct the gathering of intelligence for the development of policy-making and review, as directed by a member of executive. To organise and support working groups and related policy making forums for the Executive Team. To monitor outcomes and to collect feedback on the implementation of the Executive Policy To disseminate the outcomes of Executive across the University To support the Executive Team meetings, including taking minutes, preparing action agendas and monitoring of actions proposed. To be the administrative liaison Officer for the Partnerships with the University of Westminster To monitor the actions agreed through Partnership structure and prepare appropriate reports on progress To maintain all records associated with the Partnership and to identify actions to be reported. To organise the arrangements for all visits to and from each partner, including all logistics To manage the Rector’s Office, including the management of the administrative support staff. To ensure the delivery of administrative support to the Rector and members of the Rector’s office, including the Deputy Rectors Any other appropriate duties as directed by the RectorCONTEXT
The university has developed an environment and a set of policies that encourages the development of a professional relationship amongst all colleagues. This requires a culture of mutual respect, personal responsibility and a commitment to the highest standards of professional engagement.
The Rector’s Office consists of the Rector and a set of Deputy Rectors who are members of the Executive Team, the Executive Team also includes the Deans and the Academic Registrar. The Rector's Office has a Professional and Administrative support. This post is responsible for the administrative support systems, policy and processes. The Executive Team is chaired by the Rector and it is the main Policy making body for Management and non-Academic issues. The post is responsible for the organisation of the Executive Team including the support for the preparation of papers, the organisation of Executive Team meetings and related support meetings, including minute taking and monitoring of proposed actions.
PERSON SPECIFICATION
Qualifications.
Undergraduate degree and preferably a Master’s degree English language proficiency to a level equivalent of an Academic member of staffExperience.
A minimum of 5yrs of Professional experience of Administrative functions 5yrs experience of working with Senior Managers Experience of higher education institution or similar organisation Experience of managing peopleAptitudes, abilities, skills and personal qualities
Ability to manage others and be responsible for their development Ability to communicate effectively with others Ability to organise a range of activities associated with a senior decision making body Ability to communicate with a range of people at different levels in an organisation Excellent ICT skills Open and critical, supportive yet assertive attitude to colleagues Ability to deal with Confidential matters
- График
- Полная занятость, полный день
- Компания
- Ооо westminster international university in tashkent
- Опыт работы
- 1–3 года
- Город
- Ташкент
- Адрес
- Улица истикбол, 12
- Категория
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