Архив: Building Management Assistant (Administration, Billing and Invoicing). Киев.
Бюджет
По договоренности
Создан: 7 лет назад
Закрыт
- Описание
The Building Management Assistant (Administration, Billing and Invoicing) reports to the Building Management Officer, or the designated alternate. As part of the Logistics and Transport Unit, s/he will contribute to the efficient and effective running of the facilities management tasks and the Mission Support Department.
Duties and Responsibilities:
The Building Management Assistant (Administration, Billing and Invoicing) will be required, in accordance with the EUAM Mandate, Code of Conduct and the General Service Conditions for Locally Contracted Staff Employed by EUAM Ukraine, Serving in Ukraine, to perform the following tasks:
Assist the Building Management Officer with the daily FM tasks; Assist in preparing, maintaining and managing the calendar of activities and documentation of the Preventive Maintenance Plan; Maintain and improve filing system in Logistics and Transport Unit (Building Management); Maintain contacts with local external counterparts in order to perform all FM tasks; Follow up on furniture and equipment delivery arrangements, cleaning and pest control activities within the mission premises; Assist in coordination and negotiation issues with Building Management service providers and suppliers on various areas (e.g. lease of premises, furniture and equipment delivery, cleaning and pest control services, administrative queries, invoices, reports,); Verify invoices, contractual compliance for the supply of goods and provision of services, and process invoices for payment; Deal with information with confidentiality and discretion; Translate job related documents from local languages to English and vice versa; Perform any other related tasks as requested by the Line Manager.Qualifications and experience:
Eligibility criteria:
Enjoy full civil rights and do not have criminal record; Be in possession of Ukrainian citizenship and/or of a (still) valid residence and work permits according to Ukrainian laws; Have fulfilled any obligations imposed on him/her by the laws concerning military service; Successful completion of the Secondary Education attested by a Certificate; After having obtained the Certificate of Complete Secondary Education, at least three (3) years of proven full-time relevant professional experience, in roles with administrative, accounting and financial responsibilities similar to the functions of this post, in the private and/or public sector.Essential criteria:
Excellent communication skills in English, Russian and Ukrainian; Experience in positions requiring excellent analytical and organizational skills, with a service- and project-oriented approach; Experience of using data for preparing reports; Good knowledge about services billing and invoicing, procedures and practices, with a good grasp of administrative issues involved in contract verification; Very good computer skills, particularly knowledge of and experience with Microsoft Office suite of products (e.g. Microsoft Word, Excel, and Outlook).Additional advantageous assets:
Professional experience in an EU and/or international environment; Experience of working in an intercultural environment, with respect of diversity.Personality assets:
Have strong sense of initiative, responsibility and autonomy; Ability to work methodically, accurately and with attention to details as well as to tight deadlines; Good interpersonal and communication skills, ability to communicate effectively orally and in written; Used to work on a multitude of activities at the same time and with limited supervision; Ability to work independently and harmoniously with colleagues and as part of a team, with respect to diversity; Punctuality, commitment to quality, ability to perform under stress, attention to detail, solid work ethics, willingness to work flexible working hours and still deal helpfully and courteously with all contacts.
- График
- Полная занятость, полный день
- Компания
- Euam
- Опыт работы
- 3–6 лет
- Город
- Киев
- Категория
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